Cloud Inventory and the Benefits of Digital Inventory Management

By Carl Avery Sep30,2021

As businesses grow in size and complexity, tracking inventory becomes a challenge. Manufacturing and construction companies must know the materials they have on hand before getting to work. Retail shops may need to track items at multiple branches. Checklists and spreadsheets quickly become out-of-date and are prone to human error. Cloud Inventory offers a digital solution that allows businesses of all sizes to easily monitor materials, warehouse inventory and items in the field.

Real-Time Digital Inventory Management

In legacy inventory management models, employees update their spreadsheets periodically. They might enter data once a day or once a week, a practice that leads to unaccounted items and long inventory reconciliation sessions. Cloud Inventory lets employees update information at the point of activity. The inventory management system gives a real-time picture of the distribution of materials and products in the organization.

A cloud-based system offers greater accountability than previous methods. Employees use their mobile devices to log the items they take as they use them. Cloud Inventory also makes it simple to create new inventory nodes as materials move. For example, a construction company can make a new inventory site for its latest project. They can drop the node from the system when the project is complete.

Increased Efficiency with a Cloud-Based Inventory Solution

Cloud Inventory takes an agile approach to inventory management. Knowing the exact location of an item streamlines several logistic processes. When warehouses can locate items faster, it takes less time for processing and shipping. When companies have an accurate accounting of on-hand materials, they can better manage the manufacturing process.

This inventory platform works well with a variety of business models. Construction teams that are in the field may not always have access to a strong cell signal. This lack of communication can lead to disruptions in inventory management. Cloud Inventory automatically queues offline transactions in the user’s mobile device. As soon as the device has a signal, the platform updates with the new information.

Making a Smooth Transition to Cloud Inventory

Moving from a site-based to a cloud-based inventory system requires careful attention. In many cases, businesses have developed workarounds to handle the limits of the current system. The procurement team might purchase extra supplies to avoid shortfalls down the road. Such practices solve a short-term problem by creating long-term issues like inaccurate budgets, expired materials, and wasted warehouse space.

The business will also want to determine what sort of users will need to access the system. Employees who log items in and out of inventory need a solution that does not slow down or complicate their tasks. By assessing its specific needs, an organization can set up Cloud Inventory to improve the efficiency of its daily processes and maintain a competitive edge.

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